Posted on: 19 March 2015Share
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If you work in an office environment, it is relatively easy to allow your work space to become overrun with clutter if you are not careful. Taking a few daily steps can help you keep your office neat and tidy, thereby helping you get your workload done more effectively since you will not be wasting time searching for lost materials. Here are some tips you can use to keep your office work space clean and functional.
Divide Your Space
To maximize the effectiveness of your office, section it off into separate work zones. Each station should be used for a separate task, making it easier to keep your items separated and easy to find. Designate one section to be used for computer functions. This should hold your computer, printer, paper and anything you will need to be able to do your online or program work. Have another section used just for filing. Keep your filing cabinets, folders, labels and any other material you need to keep your paperwork in order in one location.
Keep Only What You Need
When doing your daily tasks, only keep what you need to get the job done within arm's reach. Having extra clutter on your desk can take your focus off of the work you need to do. If you use items only sporadically, keep them locked in a desk or on a shelf out of the way.
Create A System
Paperwork is what usually ends up taking over an office, making it appear unruly and unkempt. Devise a system to use for your filing and stick to the rules each and every day. Do not leave the office without putting your paperwork in proper folders, bins, or shred piles. Taking the time to create a system that can be done quickly and efficiently will save you a lot of headaches down the road.
As soon as someone gives you a piece of paperwork, read it and decide what course of action you want to take. If it is something to be handled now, the paperwork can be filed now as well. If it is to be handled later, have a folder set aside for other similar projects. Stacking up paperwork will leave you with a mess of information without rhyme or reason and you will need to sift through it at a later time, wasting time could have spent doing something else.
Take The Time To Clean
Hire a cleaning service to do detailing in your office weekly so you do not need to deal with dust, vacuuming or window washing. Leave these jobs for professionals and use your time wisely by working on company work instead. A few minutes daily to straighten up, however, will be to your benefit. This way you will come into the office with a cleared off desk and papers already filed, making it less likely to procrastinate when starting your day.